Administrative

GUPOST document management offers the possibility of digitizing drawings up to DIN AO for years, councils have managed the General Plan of urban management (PGOU) of its municipalities, to our cities and towns have been increasing its population. This fact has resulted in the processing of large amount of records and documents of different types, to be able to undertake these actions adjusting in every moment to as required by law. With records of urbanism, may review the information of the works and constructions made by the different bodies responsible for these, such as councils, the territorial or regional governments. Objectives and solution provided by GUPOST organisation of archives and document management: the initial problem: you need to meet the demands and needs generated by the management of the records of the file of urban planning of the various municipalities on projects of the urban General Plan for urban projects. It also aims to expedite the search for information about conventions, expropriations, reparcelaciones, housing estates, etc., to facilitate consultation of the staff of the City Council. Solution provided: the documentation is identified and recorded in a database, adjusting to the needs of the client, to later scan and link digital images of records, to the database that the search conducted by records, dates, types of documents, etc.

BENEFITS of DIGITIZATION and management documentary records of URBANISM: the digitization of records of urbanism, achieves mainly to streamline the work of consultation of the staff of public bodies where are used. To convert this documentation into digital images, is no longer necessary to direct contact with them, since they can be consulted in detail on the computer screen. In this way, unnecessary journeys are avoided by dependencies where such documentation is archived and can stay in some warehouse in custody. Among the documents that can be scanned, are:- Administrative documents: Agreements, acts of occupation, payment certificates, approvals, statements, ordinances, official bulletins, technical documentation etc: memories and planes of the project, which may be private, town hall or other upper body. This digitalization process, allows the City Hall personnel, a document management in an agile manner. The images are of very good quality, allowing to multitude of queries in very little time (searches for records, dates, types of documents or other characteristics specified by the City Council), since records are sometimes very extensive and you really need are a few administrative documents, technical reports, or some drawings. Also lets you perform all the copies as needed without having to resort to the original document. Simply send the image to a printer online and this company will make them and if necessary perform a mailing. With the system of stored images, perform backups that allow keep a digital image, in the event that for any reason they reinstated the original.